Under the terms of the General Data Protection Regulation and Data Protection Act 2018 you should be aware of the following:
Protection of your data by The Sporting Bears Motor Club
Your membership application form is the basis of our record of your membership, but we may also use Royal Mail and other internet databases to check the details of the postal address which you provide.
Your personal data will be accessible only by the data controller (the Membership Secretary) and those deemed by him/her to have a justifiable need to access the information, exclusively for the Club’s activities.
Your personal data may also be used for statistical purposes but not in any way which could be used to identify you.
The personal data which you provide on your membership application form will be recorded in a computerised database and used as follows:
To establish and maintain your membership status as current, lapsed or subscription due.
To record the details of your car(s), if you have supplied this information.
To allow postal distribution of the Bear Facts magazine.
To allow postal or email distribution of other correspondence which is directly concerned with your membership and the activities of the Club.
Your personal data will not be sold, passed, transferred or revealed to any other organisation or company outside of the Club nor will any aspect of your bank account or other financial information, be recorded other than a record of payments of club subscriptions or charity donations.
The personal data of lapsed members will be removed from the database in a timely fashion.
Protection of your data by you
We have an obligation to record accurate data about you; if you become aware that the data we hold are incorrect or have changed, you should notify the data controller without delay to advise what changes or corrections are necessary.
You have a right to know what information we hold about you and to know the contact details of the data controller. The data controller is the Membership Secretary of the Club: firstname.lastname@example.org
If you would like to obtain a copy of the information we hold about you, please send your request via the email above.
‘The Club’ and ‘SBMC’ means the Sporting Bears Motor Club, including its committee members, officers and area representatives.
‘Personal Data’ means data which relate to a living individual who can be identified either from those data or from those data together with other information which is in the possession of (or is likely to come into the possession of) the data controller; and includes any expression of opinion about the individual and any indication of the intentions of the data controller (any other person), in respect of the individual.
‘Data Controller’ means a person who, either alone or jointly or in common with other persons, determines the purposes for which and the manner in which any personal data are, or are to be, processed.
Use of Email Tracking Pixels
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information
can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location
of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.
We, Sporting Bears Motor Club, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our
Are you sure?
Use this form to send an email to another Member. You may only send to one Member at a time.
Your registered email address will be passed on to this Member but you may also include alternative contact details.
Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be
accessed by the Club Officers using the Sent Emails page.
Another email address which the recipient can use to contact you.
Other contact details which the recipient can use to contact you e.g. phone number.
Save View Configuration
The code is used in the URL of the page to identify the view to be displayed.
It should be a short string.
Select the Members, roles, security levels or member lists with which you wish to share the view config.
If set, then this will be the default view for those people with whom it is shared, unless they
have set their own personal default.
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Requested Membership Subscriptions
One or more of the requested Membership applications require approval.
You will be emailed if your request has been approved and, at that point, you will be able to view and accept or reject
the Membership offer and proceed with payment.
will be emailed once the request has been approved and, at that point,
they will be able to view and accept or reject the Membership offer and proceed with payment.
Subscriptions have been automatically approved and have been added to your basket. Please now proceed there to make payment.